A Project Specialist I works closely with the Project Leader and Functional Leads on project management tasks during the entire project life cycle, contributing to achievement of study deliverables.
A Project Specialist I will be predominantly assigned to late phase and enterprise projects however, depending on the acquired experience and independence, an assignment to earlyphase projects and Biotech& Emerging client’s projects can be considered.
Main responsibilities include :
Serve as liaison for Project Leader, Clinical Operations Leader and Data Operations Leader and team members.
Support organization of meetings including : meeting materials, presentations, binders, invitations, travel and room arrangements.
Track and confirm investigator meeting attendees, distribute information about meetings to the study team.
Request project resources and control resource utilization.
Arrange and assist telephone conferences, client meetings, investigator meetings as appropriate.
Ensure an up-to-date team list is available in the central document repository including tracking of absences and vacation lists in the central document repository, if required.
Compose professional business correspondence on behalf of the Project Leader / Clinical Operations Leader and Data Operations Leader.
Print, copy, and fax and / or mail correspondence, reports, documents, etc.).
Assist in maintaining applicable systems according to data entry guidelines.
Assist team members with collecting and preparation of study specific documentation, customization of forms, add version-control as well as filing in the Electronic Documents Management System.
Request Study related supplies and arrange distribution.
Control team workload in the project.
Control of pass through costs invoices.
Complete routine administrative tasks in a timely and professional manner.
Quali fications :
University degree in life sciences, advanced degree preferred.
Initial years of experience in life science industry (CRO / Pharma / Academia).
Excellent interpersonal, verbal and written communication skills.
Good knowledge of MS Office package with excellent working knowledge of Excel and Word.
Effective time management with the ability to prioritize workload and manage multiple, potentially conflicting deadlines with attention to detail and high quality of deliverables.
Ability to work in a fast-paced, continuously changing environment with a high degree of flexibility in adapting to emerging needs including working hours adaptation.
Ability to adhere to data confidentiality policy
Ability to successfully work in a ( virtual’) team environment.
Ability to work independently with minimal supervision and function effectively as a team member.
Ability to liaise with senior management within both Parexel and client companies in a professional manner.
Maintains project tracking databases, compiles data for reports, and other project-related materials
Organizes incoming and outgoing correspondence for project management
May be responsible for managing project document storage
Responsible for updating the project plan as needed and collaborating with the PL / TL to execute the plan.
May provide technical support to the Project Lead / Project Manager / Technical Lead and project team through the use Microsoft Word, Excel, ProjectView, and internal PAREXEL systems