Sr Facil & Admin Coordinator
hace 20 horas

ICON plc is a world-leading healthcare intelligence and clinical research organisation. From molecule to medicine, we advance clinical research providing outsourced services to pharmaceutical, biotechnology, medical device and government and public health organisations.

With our patients at the centre of all that we do, we help to accelerate the development of drugs and devices that save lives and improve quality of life.

Our people are our greatest strength, are at the core of our culture, and the driving force behind our success. ICON people have a mission to succeed and a passion that ensures what we do, we do well.

The Role

  • Recognize, exemplify and adhere to ICON's values which centers around our commitment to People, Clients and Performance.
  • As a member of staff, the employee is expected to embrace and contribute to our culture of process improvement with a focus on streamlining our processes adding value to our business and meeting client needs.
  • Effectively coordinate the day to day administrative and facilities services in the office in compliance with departmental procedures in addition to general ICON procedures.

    Oversee the preparation of financial information as required by local and company accountants, including invoice processing, CAPEX and lease approvals.

    Ensure completion of tasks within accounts cycle and resolve queries in a timely manner (where applicable).

    Coordinate local use of the Facilities Online System, ensuring compliance with department metrics.

    Coordinate sourcing and monitoring of suppliers, including ordering, stock control and distribution.

    Management of suppliers including quality service checks, contract review and negotiation in compliance with QA guidelines and company policies.

    Coordinate any building contract maintenance and repair including such services as heating, air conditioning, security systems, elevators, utilities and fire safety equipment (where applicable).

    Coordinate Health & Safety Systems in the office.

    Act as local Health and Safety Officer or liaise with company Heath and Safety Officer to ensure local compliance with Health and Safety legislation.

    Ensure all Health and Safety documentation is up to date, that suitably trained Health and Safety representatives and fire wardens are available within the company (where applicable).

  • Management of departmental budget costs (where applicable).
  • Coordination and delivery of staff induction.
  • Company Mobile Phone Account management (where applicable).
  • Car Fleet Management (where applicable).
  • Management and distribution of in bound faxes both hardcopy and electronic (where applicable).
  • Physical resource coordination, including space allocation for workstations, cellular offices and meeting rooms.
  • Management of external records management & data security services (where applicable).
  • Support the IT function at a local level, assisting in setup and management of services for staff (where applicable).
  • Assist the HR function with recruitment process, maintenance of HR files, payroll tasks and management of PeopleSoft database (where applicable).
  • Keep management informed of any issues within the organization that require attention.
  • Perform other reasonably related duties as may be locally required.
  • Requirements

  • High school Diploma or local equivalent
  • A minimum of 3 years experience in a Facilities and Administration related role
  • Knowledge of legislative health and safety requirements to support business operations
  • Experience in budgeting and financial management
  • Supplier negotiation and management skills
  • Strong interpersonal skills and ability to interact at all levels and across cultures
  • Strong oral and written communication skills, with fluency in English
  • Experience with Microsoft Office applications
  • Benefits of Working in ICON :

    Our success depends on the knowledge, capabilities and quality of our people. That's why we are committed to developing our employees in a continuous learning culture -one where we challenge you with engaging work and where every experience adds to your professional development.

    At ICON, our focus is to provide you with a comprehensive and competitive total reward package that comprises, not only an excellent level of base pay, but also a wide range of variable pay and recognition programs.

    In addition, our best in class employee benefits, supportive policies and wellbeing initiatives are tailored to support you and your family at all stages of your career -both now, and into the future.

    ICON, including subsidiaries, is an equal opportunity and inclusive employer and is committed to providing a workplace free of discrimination and harassment.

    All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

    If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know through the form below.

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